Question 1

Where are your camps located?

Accepted Answer

For the 2025 season, we will be located at

Emory University  22 Eagle Row House
Click here for Google Map (https://goo.gl/maps/BbL3iAhqqJVqPciW7)

Our main office has the following mailing address:
     P.O. Box 517
     Atlanta, Georgia 30031

Question 2

What are the camp hours?

Accepted Answer

Camp Hours & Care Details

🎉 Camp Day: 9:00 AM – 4:15 PM
 🚗 Drop-Off: 8:00 AM – 9:00 AM
 🚗 Pick-Up: 4:30 PM – 5:00 PM
 👉 If you arrive before 4:30 PM, please park in the deck and walk up to camp.
🌞 Before Care: Available starting at 7:15 AM for $10/day
 🌙 After Care: Runs from 5:15 PM – 6:00 PM for $10/day
 ⚠️ Late pick-ups after 6:00 PM will be charged $1 per minute.
 ⚠️ Anyone picking up after 5:15 PM will be charged the $10 After Care fee.

📩 Before & After Care Sign-Up
 To ensure proper staffing, we must receive written notice by Sunday for any Before or After Care needs. You can also schedule your dates at the time of registration.

Question 3

How much is camp?

Accepted Answer

Summer 2026 rates

Emory $365/week

Join our email list or follow us on socials for promotional offers.
https://www.instagram.com/oaktreecamps

Question 4

What are your dates, rates, and availability?

Accepted Answer

Visit our registration page for details. (oaktreecamps.com/registration)
Dates and rates are posted first week of January.

Follow us on instagram or sign up for our emails to get updates.
www.oaktreecamps.com/registration (www.oaktreecamps.com/registration)

Question 5

What is your cancellation policy?

Accepted Answer

Self-cancellation policy for Oak Tree Camps. We've made it easier than ever for parents to manage camp cancellations directly from their online accounts.

Here are the details of the new policy:
1. Refund Within 24 Hours: If you cancel your registration within 24 hours after purchase, you'll receive a full refund.
2. Cancellation Until May 31st: Registrants can self-cancel their registrations up until May 31st. For these cancellations, the refund method will be the original payment with a cancellation fee of $50.00.
3. Cancellation From June 1 to Last Day of Camp: If you need to cancel your registration between June 1 and the last day of camp, a cancellation fee of 50% of the registration cost will apply. This policy applies to electives such as dance, tumble, chess, and STEAM. Please note that registration fees are non-refundable.
4. Full Refund with 24-Hour Notice: Before and after camp sessions, you can still be eligible for a full refund if you notify us at least 24 hours in advance.
5. Transfer Registration: Good news! There is no fee to transfer your registration to another week, subject to availability.
To make things easy, you can log in to your account to cancel. 
Just follow this link: Cancel Your Camp Registration.(https://campsself.active.com/oaktreecampsllc)

We hope this new policy provides flexibility and convenience for our camp families. If you have any questions or need assistance, feel free to reach out. We're here to help make your camp experience as smooth as possible!
info@oaktreecamps.com (info@oaktreecamps.com)or 678-922-4292

OTHER RELATED QUESTIONS:
How do I cancel my registration?If self-cancellation is available for your program, you will see a blue 'Cancel' link next to the applicable Session on the homepage. If this option is not offered for your program, please contact the organization to make adjustments to your registration.

How do I cancel my registration if I purchased ACTIVE Refund?If you purchased ACTIVE Refund while registering, you are able to submit a cancellation and refund request by visiting: https://refund.active.com/signin.htm (https://refund.active.com/signin.htm)

How do I transfer my registration? Please contact the organization for transfer options.

Question 6

Do you offer discounts?

Accepted Answer

We offer sibling discounts and multiple week discounts.
Early Bird Rate for 2024 is $350/week and ends January 31st

"Like us" on Facebook and "Follow Us" on Instagram to receive special discounts and opportunities to win a free week of camp!
 
Refer a friend and save. See our Referral Program

Question 7

What does my child need to bring to camp?

Accepted Answer

After registering, you will receive a confirmation email with more information on what to bring to camp. PLEASE don’t forget to clearly label all of your child’s belongings with their full name as we have a camp-wide goal of no lost items each day.
 
https://www.oaktreecamps.com/post/what-to-expect-on-the-first-day

Question 8

Do you separate children by age and gender?

Accepted Answer

Yes, all Oak Tree campers are appropriately separated into groups by age. We recently made the decision to do co-ed groups. For sport activities, we take into consideration physical strength and ability.
Occasionally, Oak Tree staff will move a camper up/down an age group in sport related activities.
We typically divide groups by ages, 5-6, 7-9, 10-12, 12-14.
Buddy requests are handled case by case, but typically all are granted to accommodate the campers.

Question 9

Can we request that my camper be placed in a group with another camper (buddy requests)?

Accepted Answer

Yes. Buddy requests can be made during the registration process until May 1. We always do our very best to accommodate buddy requests as we know how important this can be to our campers. Once a child is in a group they can not be moved.

Question 10

What does a sample schedule look like for Oak Tree Camps?

Accepted Answer

Please click here (javascript:void(0))to see a sample of what a typical day at Oak Tree Camps would look like for your camper.

Question 11

Do I need to complete any health forms for my child to participate?

Accepted Answer

All first-time attending campers will have to complete the necessary  online camp forms and a waiver in order to participate in Oak Tree Camps. These forms are required by both the County and the State in some of our camp locations. We also require daily temperature checks and health screening. All campers are also required to have current health insurance.
See our covid-protocols (javascript:void(0))
UPDATE 2022:
EMORY UNIVERSITY IS REQUIRING ALL MINORS ON CAMPUS TO BE VACCINATED BEFORE ATTTENDING CAMP.

Question 12

Are you licensed by the state of Georgia?

Accepted Answer

Oak Tree Camps, LLC is considered exempt and is not licensed by the Georgia Department of Early Care and Learning. Appropriate liability insurance is carried for the program.

Question 13

What is the counselor to camper ratio at Oak Tree Camps?

Accepted Answer

At Oak Tree Camps, we aim to “over-staff” our programs to provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision.
For our younger campers, we aim to maintain a counselor to camper ratio of approximately 8:1. For older campers, the approximate ratio is 10:1.

Question 14

Should my camper enroll in multiple weeks of camp?

Accepted Answer

Yes! Oak Tree has a wide variety of activities so our campers never get bored with the same thing and our average camper enrolls in 4 weeks of camp each summer.

Question 15

How do you handle inclement weather?

Accepted Answer

Safety is our number one priority at all times, and we are extremely mindful of the weather. Camp directors receive alerts via phone if lightning is detected within 20 miles of their location. When lightning is detected within 10 miles of our current location, outdoor activities are brought into the pavilion. In the event of server weather such as tornado warning or flash flood, we are a short walk from an indoor facility to take shelter at the Stone Mountain Park Police and Fire Dept.

Question 16

What precautions do you take to handle the summer heat?

Accepted Answer

Oak Tree Camps is aware that the unwavering summer heat can drain a camper throughout the day and week.
This 2021 season we found it best to have camp in an open-air environment. With this in mind, we plan to have cooling zones with tents and misters spaced throughout the pavilion. Water is always available for each camp program and campers are encouraged to take water breaks approximately every 30 minutes. We take the heat, the humidity index, and the air quality index seriously. As a general policy, we don’t spend more than 1 hour in the direct heat.
In addition, we ensure that sunscreen is re-applied on your camper throughout the day. We typically plan to re-apply sunscreen at 9:30 am and 1 pm. We always have sunscreen on-site if your camper forgets or loses their sunscreen. All sunscreen applications are logged in our Sunscreen Log Book so that we can easily monitor all campers.

Question 17

How do I register for Oak Tree Camps?

Accepted Answer

It’s easy to register online. Simply click on the registration link (www.oaktreecamps.com/registration)in the menu.  Since all of our summer programs have limited enrollment, we encourage you to register early since we fill up quickly.

• Select the date you would like to register or VIEW ALL WEEKS to register for multiple weeks.
 • You will then be taken to our registration portal where you can log in using your existing account or create a new account.
 • If you have registered with us before please use the same email.
 • Please complete all registration information including health forms and waivers.
 • You will be able to enter any discount codes on the payment screen.
 • A confirmation email will be sent with details you will need to know before the start of camp. Star this email to refer to later.
 • Follow us on social media for updates @oaktreecamps

Question 18

Do I receive a confirmation when I register?

Accepted Answer

Once you register and pay for your camp program(s), you will receive a camp confirmation email for your own records. In addition, you will receive an informational email on the Wednesday morning prior to the upcoming camp week. This email will provide you with all necessary information including carpool, what to bring to camp, directions, and more.

Question 19

Do you accept walk-up registrations?

Accepted Answer

This year we will not accept walk-up registration. Our group numbers are limited and must be planned in advance to maintain our 10:1 ratio

Question 20

How do referrals work?

Accepted Answer

See our referrals page

Question 21

How do I add electives or before/after care?

Accepted Answer

If you are already regitered, log into your account using the link below.
On the top menu select MY PROGRAMS
Next to the week you want to add, select ADD TO PURCHASE
Select the options you want to add and checkout.
 
https://campsself.active.com/oaktreecampsllc

Question 22

Can Oak Tree Camps accommodate children with peanut or other life-threatening allergies?

Accepted Answer

Yes. Families with children who have peanut or nut allergies can feel safe and comfortable at Oak Tree Camps. We are well aware of the dangers and concerns with all children's allergies and take our allergy procedures and systems seriously. Upon registration (and in the morning of each camp day), camp directors take special note of the children with allergies by placing a mandatory, but inconspicuous, colored bracelet around the child’s wrist marked with the child’s name for identification purposes (in case of EpiPen use, etc). If you have any questions about our policies, please feel free to contact us anytime or see the Site-Director on location. If your child requires an EpiPen at camp, please be sure to place the EpiPen in a clear plastic bag along with the name of the camper on the bag. This bag (and any necessary instructions) should be presented to the location Site-Director upon check-in on Monday morning. The EpiPen should stay on location throughout the week and then picked up on Friday.

Question 23

How does Oak Tree Camps differ from other camps?

Accepted Answer

Oak Tree Camps is not a specialty camp. If we had to specialize in anything it would be fun. Our primary focus is not on just physical fitness, but on a variety of activities to engage campers mentally and physically, of all ages and interests.

Question 24

What is an elective?

Accepted Answer

Electives are activities that only meet once during the week and are scheduled based on demand with your camper's regular activities. If you select an elective  it will be placed during one of the three periods on one day of the week for your camper to enjoy! Electives tend to be activities that do not require 4 full days to complete. Some electives are 2 activity periods in length. Elective require registration and are an additional fee.

Question 25

How long is each activity?

Accepted Answer

Morning program begins at 8:30 and ends at 11:55 pm. Typically, each activity is 45 minutes long. Campers have 10 minutes between each activity to use the restroom, wash their hands, and hydrate. Our campwide walkie system notifies counselors when each activity begins and ends. In addition, attendance is taken at each activity period.

Question 26

Who do you call first?

Accepted Answer

In any situation, regardless of the circumstance, the parents/guardians of the camper are called first (starting with the primary account holder). If no contact is made, the first listed emergency contact is called and then the others in sequence.

Question 27

Divorced Parents

Accepted Answer

Separated or divorced parents that had legal custody during the marriage still retain legal custody of their children unless there is a court order terminating or changing their rights.
All parents or legal guardians must be listed as such. Each parent or legal guardian must sign the Oak Tree Camp "Agreements" unless there is a court-order on file with camp that states otherwise.

Question 28

Prescription Medication

Accepted Answer

All prescription medications MUST be left in the original pharmacy container labeled with the child's first and last name, with the EXACT number of medication needed. Medications are administered exactly as prescribed by the physician, no exceptions. Therefore, medications must include pharmacy label with correct instructions as prescribed by the physician. Any medications submitted to camp in anything other than the original container WILL NOT be accepted.
Over the counter medications will not be accepted or administered to campers unless deemed necessary by camp health staff.

Registration Opens JANUARY 1, 2026
2026 Dates juNE 1ST-JuLY 31ST

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Registration Opens JANUARY 1, 2026 2026 Dates juNE 1ST-JuLY 31ST