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Frequently asked questions

Where are your camps located?


For the 2021 season, we will be located at the Sports Pavilion at Stone Mountain Park Click here for Google Map Our main office has the following mailing address: P.O. Box 517 Atlanta, Georgia 30031




What are the camp hours?


8:00 am-5:30 pm Before-care and After-care options are available for an additional cost, $10 per day per
child for before care and $10 per day per child for aftercare. During our 2021 session
aftercare rate will be reduced to $5. Before care is available beginning at 7:00 am for $10
per day per child.
You must sign up for extended camp hours the Sunday before the start of camp. Any
camper who is not picked up by 5:30 will be charged the aftercare rate.
AFTER-CARE PICK-UP MUST BE BETWEEN 5:30pm - 6:30pm. If a camper is not picked
up by 6:30 pm, Oak Tree Camps will charge parents $5 per minute, per child, which will be added to your online registration and paid using the card on file. Camp staff will be on hand to greet arriving campers between 7:50-8:15am, and pick-up will be from 5:00-5:30pm.




What does my child need to bring to camp?


After registering, you will receive a confirmation email with more information on what to bring to camp. PLEASE don’t forget to clearly label all of your child’s belongings with their full name as we have a camp-wide goal of no lost items each day. https://www.oaktreecamps.com/post/what-to-expect-on-the-first-day




Do you separate children by age and gender?


Yes, all Oak Tree campers are appropriately separated into groups by age. We recently made the decision to do co-ed groups. For sport activities, we take into consideration physical strength and ability. Occasionally, Oak Tree staff will move a camper up/down an age group in sport related activities. We typically divide groups by ages, 5-6, 7-9, 10-12, 12-14. Buddy requests are handled case by case, but typically all are granted to accommodate the campers.




Can we request that my camper be placed in a group with another camper (buddy requests)?


Yes. Buddy requests can be made during the registration process until May 1. We always do our very best to accommodate buddy requests as we know how important this can be to our campers. Once a child is in a group they can not be moved.




What does a sample schedule look like for Oak Tree Camps?


Please click here to see a sample of what a typical day at Oak Tree Camps would look like for your camper.




Do I need to complete any health forms for my child to participate?


All first-time attending campers will have to complete the necessary online camp forms and a waiver in order to participate in Oak Tree Camps. These forms are required by both the County and the State in some of our camp locations. We also require daily temperature checks and health screening. All campers are also required to have current health insurance. See our covid-protocols




Are you licensed by the state of Georgia?


Oak Tree Camps, LLC is considered exempt and is not licensed by the Georgia Department of Early Care and Learning. Appropriate liability insurance is carried for the program.




What is the counselor to camper ratio at Oak Tree Camps?


At Oak Tree Camps, we aim to “over-staff” our programs to provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision. For our younger campers, we aim to maintain a counselor to camper ratio of approximately 8:1. For older campers, the approximate ratio is 10:1.




How do you handle inclement weather?


Safety is our number one priority at all times, and we are extremely mindful of the weather. Camp directors receive alerts via phone if lightning is detected within 20 miles of their location. When lightning is detected within 10 miles of our current location, outdoor activities are brought into the pavilion. In the event of server weather such as tornado warning or flash flood, we are a short walk from an indoor facility to take shelter at the Stone Mountain Park Police and Fire Dept.




How do I register for Oak Tree Camps?


It’s easy to register online. Simply click on the registration link in the menu. Since all of our summer programs have limited enrollment, we encourage you to register early since we fill up quickly.




How do referrals work?


Spread the word about Oak Tree Summer Camps to your friends via email, Facebook, and word of mouth. For every new family who registers for camp, we will issue you and your referral a $25 credit (max $150). Remind your friends that they must include your name and email address on their registration form in order for us to issue you a referral credit! If you complete the form above "refer friends" we can get them the discount code prior to registration. Note: Referral discount applies to new families only. You may not refer a family who has previously attended Oak Tree Camps. Oak Tree will issue a referral credit only after a new family successfully registers and pays all full-day camp fees. A single-family is limited to a total discount of $150 for the summer. You can not refer a sibling of a child that is registered to receive discounts. Discount is void if the referral cancels the registration.




Should my camper enroll in multiple weeks of camp?


Yes! Oak Tree has a wide variety of activities so our campers never get bored with the same thing and our average camper enrolls in 4 weeks of camp each summer.




Do you offer discounts?


We offer sibling discounts and multiple week discounts. "Like us" on Facebook and "Follow Us" on Instagram to receive special discounts and opportunities to win a free week of camp! Refer a friend and save. You receive $25 off and so will your friend. Refer up to 5 friends for $150 off. That’s almost a 40% savings on one week of camp. If you are looking to register 4 or more children for our camp, Please use the code SuperSS when registering for camp to receive 35% off your entire registration. This coupon code will be available to families registering for 4 weeks or more valid from today, 6/2/2021 till 6/18/2021.




Do you accept walk-up registrations?


This year we will not accept walk-up registration. Our group numbers are limited and must be planned in advance to maintain our 10:1 ratio and pod groups.




Do I receive a confirmation when I register?


Once you register and pay for your camp program(s), you will receive a camp confirmation email for your own records. In addition, you will receive an informational email on the Wednesday morning prior to the upcoming camp week. This email will provide you with all necessary information including carpool, what to bring to camp, directions, and more.




What is your cancellation policy?


If you need to cancel, notify us in writing via email prior to June 1st for a full refund less a $50.00 administration fee per week (this is due to the weekly fee from Active). Credit Card processing fees cannot be returned. Send us an email at info@oaktreecamps.com, if you do not hear from us within 24-48 hours, please call or text us at 678-842-8385 We hire our staff, and reserve facilities based on our camper enrollment numbers, therefore, any cancellations on or after June 1st will only be eligible for a 50% tuition refund. This applies to electives, including but not limited to dance, tumble, chess, and steam. Registration fees are non-refundable. Before and after are eligible for a full refund if notified 24hrs in advance. There is no fee to transfer registration to another week, subject to availability.




Can Oak Tree Camps accommodate children with peanut or other life-threatening allergies?


Yes. Families with children who have peanut or nut allergies can feel safe and comfortable at Oak Tree Camps. We are well aware of the dangers and concerns with all children's allergies and take our allergy procedures and systems seriously. Upon registration (and in the morning of each camp day), camp directors take special note of the children with allergies by placing a mandatory, but inconspicuous, colored bracelet around the child’s wrist marked with the child’s name for identification purposes (in case of EpiPen use, etc). If you have any questions about our policies, please feel free to contact us anytime or see the Site-Director on location. If your child requires an EpiPen at camp, please be sure to place the EpiPen in a clear plastic bag along with the name of the camper on the bag. This bag (and any necessary instructions) should be presented to the location Site-Director upon check-in on Monday morning. The EpiPen should stay on location throughout the week and then picked up on Friday.




What precautions do you take to handle the summer heat?


Oak Tree Camps is aware that the unwavering summer heat can drain a camper throughout the day and week. This 2021 season we found it best to have camp in an open-air environment. With this in mind, we plan to have cooling zones with tents and misters spaced throughout the pavilion. Water is always available for each camp program and campers are encouraged to take water breaks approximately every 30 minutes. We take the heat, the humidity index, and the air quality index seriously. As a general policy, we don’t spend more than 1 hour in the direct heat.
In addition, we ensure that sunscreen is re-applied on your camper throughout the day. We typically plan to re-apply sunscreen at 9:30 am and 1 pm. We always have sunscreen on-site if your camper forgets or loses their sunscreen. All sunscreen applications are logged in our Sunscreen Log Book so that we can easily monitor all campers.




How does Oak Tree Camps differ from other camps?


Oak Tree Camps is not a specialty camp. If we had to specialize in anything it would be fun. Our primary focus is not on just physical fitness, but on a variety of activities to engage campers mentally and physically, of all ages and interests.




What is an elective?


Electives are activities that only meet once during the week and are scheduled based on demand with your camper's regular activities. If you select an elective it will be placed during one of the three periods on one day of the week for your camper to enjoy! Electives tend to be activities that do not require 4 full days to complete. Some electives are 2 activity periods in length. Elective require registration and are an additional fee.




How long is each activity?


Morning program begins at 8:30 and ends at 11:55 pm. Typically, each activity is 45 minutes long. Campers have 10 minutes between each activity to use the restroom, wash their hands, and hydrate. Our campwide walkie system notifies counselors when each activity begins and ends. In addition, attendance is taken at each activity period.




Who do you call first?


In any situation, regardless of the circumstance, the parents/guardians of the camper are called first (starting with the primary account holder). If no contact is made, the first listed emergency contact is called and then the others in sequence.




Divorced Parents


Separated or divorced parents that had legal custody during the marriage still retain legal custody of their children unless there is a court order terminating or changing their rights. All parents or legal guardians must be listed as such. Each parent or legal guardian must sign the Oak Tree Camp "Agreements" unless there is a court-order on file with camp that states otherwise.




Prescription Medication


All prescription medications MUST be left in the original pharmacy container labeled with the child's first and last name, with the EXACT number of medication needed. Medications are administered exactly as prescribed by the physician, no exceptions. Therefore, medications must include pharmacy label with correct instructions as prescribed by the physician. Any medications submitted to camp in anything other than the original container WILL NOT be accepted. Over the counter medications will not be accepted or administered to campers unless deemed necessary by camp health staff.




How much is camp?


For summer 2021, camp is $350 per week. Email us to inquire about any promotional offers. info@oaktreecamps.com




How do I add electives or before/after care?


If you are already regitered, log into your account using the link below. On the top menu select MY PROGRAMS Next to the week you want to add, select ADD TO PURCHASE Select the options you want to add and checkout. https://campsself.active.com/oaktreecampsllc