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FAQ

 
 

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We hope that you're able to find the answers you are looking for on this page. Feel free to contact us if you have any other questions. We love hearing from you!

 

Where are your camps located?

Our camps are located at the premier athletic facilities of Emory University.

Where can I find directions to your camp?

Click here for directions to our Emory University location. 

Our main office has the following mailing address:

     P.O. Box 517

     Atlanta, Georgia 30031

What are the camp hours?

Camp staff will be on hand to greet arriving campers between 7:50-8:15am, and pick-up will be from 4:45-5:15pm.  Aftercare is available for parents starting at 5:30pm.

What does my child need to bring to camp?

After registering, you will recieve a confirmation email with  more information on what to bring to camp. PLEASE dont forget to clearly label all of your childs belongings with their full name as we have a camp-wide goal of no lost items each day.

Do you separate children by age and gender?

Yes, all Oak Tree campers are appropriately separated into groups by age. We recently made the decision to do co-ed groups. For sport activities, we take into consideration physical strength and ability. Occasionally, Oak Tree staff will move a camper up/down an age group in sport related activities.

We typically divide groups by ages, 5-8 and 9-13. Buddy requests are handled case by case, but typically all are granted to accommodate the campers.

Can we request that my camper be placed in a group with another camper (buddy requests)?

Yes. Buddy requests can be made during the registration process until May 1. We always do our very best to accommodate buddy requests as we know how important this can be to our campers.

What does a sample schedule look like for Oak Tree Camps?

Please click here to see a sample of what a typical day at Oak Tree Camps at Emory University would look like for your camper

Do I need to complete any health forms for my child to participate?

All first-time attending campers will have to complete the necessary  online camp forms and waiver in order to participate in Oak Tree Camps. These forms are required by both the County and the State in some of our camp locations. All campers are also required to have current health insurance.

What is the swimming test procedure?

For new campers we administer two tests on Mondays. Please note that although swimming is ONLY offered at our Emory location, swimming is not available at Clayton State University. 

Swim  test: This test determines whether your camper needs flotation devices during free swim. The test involves confidently swimming from one end of the pool to the other (typically 25 yards) without touching the pool wall or lap lane.
  Aquatics level test: This test determines the aquatics level of your camper. This test involves measuring some level-specific skills. Campers that are able to complete all tests will be given a bracelet which will allow use of the 1M diving boards.

Please click here to contact us or more information about our Swimming Lessons. 

**Swim lessons is not required for campers, it's an add-on service we provide to parents. It is at a deep discount and we typically have an Emory swim member conduct the lessons Tues-Thurs. for 30 minutes. The fee is $30/week and could be added during registration.

What is the counselor to camper ratio at Oak Tree Camps?

At Oak Tree Camps, we aim to “over-staff” our programs to provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision.

For our younger campers, we aim to maintain a counselor to camper ratio of approximately 8:1. For older campers, the approximate ratio is 9:1.

How do you handle inclement weather?

Safety is our number one priority at all times, and we are extremely mindful of the weather. Camp directors receive alerts via phone if lighting is detected within 20 miles of their location. When lighting is detected within 10 miles of our current location, outdoor camp programs are immediately brought inside.

 

 

How do I register for Oak Tree Camps?

It’s easy to register online. Simply click on the registration link in the menu.  Since all of our summer programs have limited enrollment, we encourage you to register early since we fill up quickly.

Should my camper enroll in multiple weeks of camp?

Yes! Oak Tree has a wide variety of camps for every interest and our average camper enrolls in 4 weeks of camp each summer.

Do you offer discount?

We offer Early Bird discounts, sibling discounts and multiple sessions discounts.  "Like us" on Facebook and "Follow Us" on Instagram to receive special discounts and opportunities to win a free week of camp!

If you are looking to register 3 or more children for our camp, please contact Elijah for special rates at Elijah@oaktreecamps.com

Do you accept walk up registrations?

We do. Always check the website or call the camp office at 678-842-8385 for availability as camp programs do sell out. Parents are encouraged to register weeks in advance, but we understand that for unforeseen reasons, parents sometimes need to register at the last minute. If you enroll at the camp location, a walk-up fee may be charged in addition to the regular camp tuition.

Do I receive a confirmation when I register?

Once you register and pay for your camp program(s), you will receive a camp confirmation email for your own records. In addition, you will receive an informational email on the Wednesday morning prior to the upcoming camp week. This email will provide you with all necessary information including: carpool, what to bring to camp, directions, and more.

What is your cancellation policy?

If you need to cancel, notify us in writing via email prior to May 1st for a full refund less a $25.00 administration fee.   Credit Card processing fees cannot be returned.  Send us an email at info@oaktreecamps.com, if you do not hear from us within 24-48 hours, please call or text us at 678-842-8385

Any cancellations on or after May 1st will only be eligible for a 50% refund. This applies to electives, including but not limited to swim, dance and steam.

*W e are working with an insurance provider that will allow a full refund regardless of timing for a nominal fee. You must sign-up for camp insurance at the time of registration.

There is no fee to transfer registration to another week, subject to availability.

Can Oak Tree Camps accommodate children with peanut or other life-theatening allergies?

Yes. Families with children who have peanut or nut allergies can feel safe and comfortable at Oak Tree Camps. We are well aware of the dangers and concerns with all children allergies and take our allergy procedures and systems seriously. Upon registration (and in the morning of each camp day), camp directors take special note of the children with allergies by placing a mandatory, but inconspicuous, colored  bracelet around the child’s wrist marked with the child’s name for identification purposes (in case of EpiPen use, etc). If you have any questions about our policies, please feel free to contact us anytime or see the Site-Director on location. If your child requires an EpiPen at camp, please be sure to place the EpiPen in a clear plastic bag along with the name of the camper on the bag. This bag (and any necessary instructions) should be presented to the location Site-Director upon check-in on Monday morning. The EpiPen should stay on location throughout the week and then picked up on Friday.

What precautions do you take to handle the summer heat?

Oak Tree Camps is aware that the unwavering summer heat can drain a camper throughout the day and week. With this in mind, we intentionally keep most of our activity indoors. Water is always available for each camp program and campers are encouraged to take water breaks approximately every 30 minutes. We take the heat, the humidity index, and the air quality index seriously. As a general policy, we aim to spend less than one hour outdoors each day.
In addition, we ensure that sunscreen is re-applied on your camper throughout the day. We typically plan to re-apply sunscreen at 9:30 am and 1 pm. We always have sunscreen on-site if your camper forgets or loses their sunscreen. All sunscreen applications are logged in our Sunscreen Log Book so that we can easily monitor all campers.